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HOG Chapter By Laws

Preamble

The Harley Owners Group® (HOG) is an organization founded and sponsored by
Harley-Davidson® Motor Company. The group was established to offer motorcycling benefits
and services to Harley-Davidson enthusiasts throughout the world, and to develop a close
relationship between the Harley-Davidson rider, the Harley-Davidson Dealership/Retail Store
and Harley-Davidson Motor Company. 

The opportunity for a authorized Harley-Davidson Dealership/Retail Store to start an independent chapter affiliated with the Harley Owners Group is offered to bring members together for the common interest of promoting motorcycling activities. As a benefit of membership, a H.O.G. member may join any chartered H.O.G.® Chapter. The intent of the chapter is to "Ride and Have Fun" with like minded individuals  who have a passion for riding Harley-Davidson® motorcycles and the Harley-Davidson® brand. The chapter shall be a family-oriented, non political, non religious organization.


Article I - Purpose 

1. The purpose of the local chapter shall be to promote responsible motorcycling
    activities for Harley Owners Group members by conducting chapter activities
and encouraging participation in other HOG® events. 

 2. Chapter activities and operations shall be conducted in a manner consistent
with a family-oriented, nonpolitical, non religious philosophy.

3. The Chapter exists to develop a closer relationship between the Harley-Davidson
rider and Harley-Davidson Dealership/Retail Store.

Article II - Sponsorship 

1. Each chapter must be sponsored by an authorized Harley-Davidson Dealership/Retail Store
   The decision to sponsor a chapter shall be undertaken solely
at the Dealer / Retailer's discretion.


2. An authorized Harley-Davidson Dealership/Harley-Davidson Retail Store may sponsor only
one H.O.G.® chapter, unless there is a valid reason to justify additional Chapters
per the H.O.G.® Multiple Chapter Guidelines.

3.The sponsoring Dealership/Retail Store shall have absolute authority to require that the
sponsored chapter(s) conducts its operations and activities in accordance with the vision
or standards of the sponsoring Dealership/Retail Store. The sponsoring Dealership/Retail
Store shall require the Chapter to operate and conduct activities in accordance
with this charter.

4.The sponsoring dealer shall have authority over, and approval rights regarding, the
content of all chapter publications.

5.The sponsoring Dealer/Retail Store shall have authority over any and all matters
pertaining to Chapter membership.

6.The sponsoring Dealer/Retail Store may establish Chapter dues,
which shall be used solely to pay or defray the cost of
Chapter administration.

7. The Dealer/Retailer may terminate sponsorship of their Chapter at any time,
at which point at which time the Chapter's H.O.G.® affiliation
shall cease and desist.

8. Rescission and Termination of Sponsorship: In the event a sponsoring
Dealer/Retailer decides to terminate or rescind sponsorship of a Chartered Chapter:

A. The sponsoring Dealer/Retailer shall inform H.O.G.®  of the sponsoring
Dealer's/Retailer's intent to cancel or terminate sponsorship fifteen days
prior to providing the Chapter with written notice of termination
or rescission of sponsorship.

B. The sponsoring Dealer/Retailer shall provide the Chapter with written
notice that sponsorship is terminated or rescinded. The notice shall be
effective fifteen days subsequent to date of delivery of the notice. A copy
of the sponsoring Dealer's/Retailer's written notice to the Chapter
membership shall be sent to H.O.G.®

C. After a Dealer/Retail Store terminates their chapter, a proposal to sponsor
a new Chapter shall not be considered for a minimum period of twelve
months from the date of termination.

Article III - Application and Term of Relationship

Chapter affiliation with H.O.G.® shall be for a one year term and shall be subject to annual
application and acceptance by Harley-Davidson.  Chapter renewal application must be
received no later than December 31 of each year®

Article IV - Name and Affiliation

1. The Harley Owners Group®, a division of Harley-Davidson Motor Company, is the
Chartering body for all H.O.G.® chapters. Each chapter affiliated with the
Harley Owners Group® shall be a separate and independent organization
group of individuals providing services to the chapter members
on a "non profit / not-for-profit" basis. 

2. Each affiliated chapter must adhere to this Charter.

3. Affiliated Chapters' names shall be approved by H.O.G.® and Harley-Davidson
and must include the word "Chapter. Chapter names may not include
the Trade Marks of H.O.G.® or Harley-Davidson. Only approved H.O.G.® Chapters
have the designation of "Chapter" in their name. Chapter names remain under the
ownership of H.O.G.® and Harley-Davidson may be used only for authorized
H.O.G.® Chapters and shall not be used in any other consideration.

4.Should H.O.G.® determine, in its sole discretion, that a chapter is not adhering to this
Charter, H.O.G.® may terminate the Chapter as a H.O.G.® affiliated organization

Article V - Officers 

1. Affiliated Chapters shall have the following primary officers:
Sponsoring Dealer / Retailer H.O.G.® Manager, Director, Assistant Director, Treasurer and Secretary.

2. The H.O.G.® Manager must be a Dealership/ Retail store employee
designated by the sponsoring Dealer / Retailer.

3.The sponsoring Dealer/ Retailer, Dealership / Retail staff, H.O.G.® Manager or
Chapter member may hold any, or all, primary officer positions.

4. The sponsoring Dealer/ Retailer, H.O.G.® Manager may determine how
Chapter Officers are selected and terms of office.

5. The sponsoring Dealer/ Retailer, H.O.G.® Manager may remove any officer
from office at the Dealer / Retailer's sole discretion.

6. The sponsoring Dealer/ Retailer, H.O.G.® Manager has the authority to require
the Chapter to perform to the sponsoring Dealer/ Retailer's standards or vision

7. The duties and responsibilities of the required Chapter officers shall be as follows:

A. Director: shall uphold this Charter, conduct Chapter meetings
and coordinate Chapter officers responsibilities.

B. Assistant Director: shall be responsible for promoting membership,
membership orientation, membership retention, and keeping
the Chapter members informed of H.O.G.® programs.

C. Treasurer: shall be responsible for the collecting and disbursing
Chapter funds, reporting the financial transactions to sponsoring Dealer/ Retailer,
H.O.G.® Manager on a monthly basis, compliance with all revenue recording
and reporting requirements.

D. Secretary: shall be responsible for the administering, maintaining and keeping the meeting minutes,
annual reports, membership reports on members.hog.com, insurance and legal documentation,
events releases, and enrollment releases. The permanent records shall be kept at the
sponsoring Dealership / Retail store.

8. Discretionary officers: These officer positions are optional and at the discretion
of the Director.  Discretionary Chapter officers may include the following:

A. Activities Officer: Assisting in planning and administering chapter events.

B. Ladies of Harley Officer: encouraging women members to take an active part in
chapter activities.

C. Road Captain: assisting in planning of routes for Chapter rides.

D. Editor: assembling and organizing all forms of Chapter communications,
Ensures all forms of Chapter communications are approved by the
sponsoring Dealer / Retailer / H.O.G.® Manager before publication
or distribution.

E. Safety Officer: providing chapter members with information relating to the
availability of rider training.

F. Photographer: obtaining and organizing chapter images for use in chapter
communications and chapter history

G. Historian: preparing and maintaining an account of the history of the chapter.

H. Membership Officer: assisting the Chapter secretary in the Chapter membership duties.
preparing and maintaining an account of the history of the chapter.

H. Webmaster: assembling and organizing material for the Chapter web site,
social media sites (if applicable),, and obtaining approval from sponsoring
Dealer / Retailer / H.O.G.® Manager before publication. Chapter web site
and social media sites must comply with the H.O.G.® Chapter
Internet Guidelines.

Article VI - Membership

1. As a benefit of being a H.O.G.® member, a H.O.G. member may join any chartered H.O.G.® Chapter.
An expired membership in H.O.G.® automatically terminates local Chapter membership. It shall be the
responsibility of each local Chapter to ensure that Chapter members are current H.O.G.® members and
to maintain on file in the Chapter records a signed copy of the annual Chapter Membership Enrollment
Form and Release of each Chapter member. It shall be the responsibility of any person
applying for, or renewing, membership in a local Chapter to provide proof of his or her
H.O.G.® membership as a condition of eligibility for membership.

2. The sponsoring Dealer / Retailer / H.O.G.® Manager may terminate a person’s membership
in the Chapter if the sponsoring Dealer / Retailer, at their sole discretion, determines
that a member’s conduct is undesirable or contrary to the sponsoring Dealer’s / Retailer’s
standards or vision

3. In order to revoke a membership in the Chapter, the sponsoring
Dealer / Retailer / H.O.G. Manager must do the following:
A. Notify the member in writing of the termination of his / her Chapter membership.
B. Refund the member’s Chapter dues for the year.
C. Send a copy of the termination letter to H.O.G.

4. Chapter membership is a single level membership. There are no life or associate
Chapter memberships. All Chapter members are entitled to all
Chapter membership benefits.


Article VII - Dues 

1. Chapters are to be not-for-profit / non-profit organizations / groups of individuals.
They are not intended to be charities. The sponsoring Dealer / Retailer / H.O.G. Manager
may, in the sponsoring Dealer’s / Retailer’s sole discretion, establish Chapter dues to be
utilized solely to pay or defray the cost of Chapter administration.

2. Chapters may conduct legitimate and legal fundraising activities to assist in paying
or defraying Chapter operating expenses. All fundraising activity shall be subject
to approval by the sponsoring Dealer / Retailer / H.O.G. Manager.

3. The Chapter cannot pay Chapter members for their volunteer work.

ARTICLE VIII - Rides & Activities

Chapter events and activities are the sole responsibility of the local
Chapter and sponsoring Dealership / Retail Store. All Chapter
activities shall have the sponsoring Dealer / Retailer / H.O.G.® Manager
approval. These events and activities may include any family-oriented,
safe and legal activities that promote a positive image of the Harley-Davidson®
lifestyle and that appeal to the Chapter membership.

A. Chapters must hold a minimum of four closed riding events per year.
B. Closed Events are Chapter events which are open to Chapter members
and one guest per member.
C. Member Events are events that are open only to
H.O.G.® members.
D. Open Events are events open to everyone

Article IX - Chapter Publications 

1. All material published by the Chapter must include the official
Chapter name and number.
2. All Chapter communications must be approved by the sponsoring
Dealer / Retailer / H.O.G. Manager.
3. Chapter must maintain a file at the sponsoring Dealership / Retail Store
of all Chapter communication for a rolling period of 12 months.
4. Chapter must distribute a minimum of four communications per calendar
year to maintain H.O.G.® affiliation.
5. Chapter communications must include information on member activities.
Activities listed in the communications must indicate whether it is an
open event, member event, or closed event.

Article X - Trademark License

1. The trademarks H.O.G., HOG, HARLEY OWNERS GROUP, L.O.H., LADIES OF HARLEY
and the following H.O.G.® logos (the “H.O.G.® Trademarks”) are among the many
trademarks of H-D U.S.A, LLC. These H.O.G. Trademarks may not be altered in
any way and cannot be used in combination with any other words or graphics.
Chapters are not licensed to use Harley-Davidson® specific marks.

2. Trademarks are for use on Chapter communications, web and signage.


              


              


3. The issuance or renewal of this Annual Charter for H.O.G.® Chapters shall constitute a limited license
to use the H.O.G. Trademarks, not H-D® marks, for the term of this Annual Charter for H.O.G.® Chapters

4. The Chartered H.O.G.® Chapter’s license to use the H.O.G. Trademarks is limited to use in conjunction
with the official Chapter name and use in conjunction with material relating to Chapter activities

5. Other additional logos/artwork, including Heritage versions, will be offered/available through official
licensees. To to hog.com/shop for options.

6. Trademarked H.O.G.® logos shall be displayed only with the official Chapter name, which official Chapter name shall be displayed above the H.O.G.® eagle logo and within the official H.O.G.® Chapter chevron as depicted below.


5. Chapters must obtain approval from H.O.G.® before using H.O.G.® Trademarks on any material
other than Chapter publications / communications. T-shirts, pins and all other items using
H.O.G. Trademarks shall only be produced by authorized licensees of Harley-Davidson
Motor Company and shall be subject to prior approval by H.O.G.

6. Chapter use of the H.O.G. Trademarks may continue only so long as this Annual Charter
is in effect between H.O.G.® and the sponsoring Dealership / Retail Store and the
chartered Chapter operates in accordance with this Annual Charter. H.O.G. may, at
its sole discretion, terminate the Chapter’s limited license to use the H.O.G.
Trademarks at any time upon thirty (30) days’ notice in writing, and the Chapter
will immediately be required to cease and desist all use of the marks when the
notice becomes effective.

7. The Chapter shall provide such assistance as may reasonably be requested by
Harley-Davidson Motor Company to protect the H.O.G. Trademarks in the locality
of the Chapter’s operations.

Article XI - By-Laws

1. This Charter shall be adopted and serve as policy for H.O.G.® Chapters and must be
available to all Chapter members.

2. Instituting by-laws or other additional regulations by a Chapter is discouraged.

3. Chapter by-laws, if needed as Chapter policies, may not replace, supersede or
conflict with this Charter, or the sponsoring Dealer’s / Retailer’s standards or
vision. The sponsoring Dealership / Retail Store and H.O.G.® must approve
Chapter by-laws before publication or implementation. A copy of the approved
Chapter by-laws shall be furnished to the sponsoring Dealership / Retail Store
and H.O.G.® office and shall be available to all Chapter members.

Article XII - Amendments

H.O.G. may amend this Charter at any time at its sole discretion based upon our review
of Chapter developments and needs or because of conflicts with governing laws.

Article XIII - Disbursement of Funds


In the event of dissolution or final liquidation of the Chapter, all of the remaining
funds and property of the Chapter shall, after paying or making provision for the
payment of all of the liabilities and obligations of the Chapter and for necessary
expenses thereof, be distributed to such organization(s) as are organized and
operated exclusively for charitable purposes and that legally qualify as an
exempt organization(s). In no event shall any of such assets or property be
distributed to any Chapter officer, member, private individual, or
for-profit business.

Article XIV - Disclaimer 

While the Chapter may be affiliated with H.O.G.,® it remains a separate,
independent entity / group of individuals responsible for its actions. All
Harley Owners Group® members and their guest(s) participate voluntarily and
at their own risk in H.O.G. and H.O.G.® Chapter activities. The sponsoring
Dealer / Retailer, sponsoring Dealership / Retail Store, H.O.G. and
Harley-Davidson Motor Company, its subsidiaries and distributors and
local Chapter officers are and shall be released and held harmless by
the member / guest for any injury or loss to the member / guest or to
his or her property which may result from participation in H.O.G. and
H.O.G. Chapter activities. This means that each and every member of the
local Chapter and their guest(s) have no ground for legal action against
the sponsoring Dealership / Retail Store, H.O.G.®, Harley-Davidson Motor
Company, its distributors and its subsidiaries, the local Chapters and
their respective agents and employees for any injury resulting to them
or their property.


Article XV - Applicable Laws

If any part of this Charter should be invalid for any reason whatsoever under
any applicable laws having jurisdiction over the subject matter of this Charter,
then that part shall be considered deleted from this Charter and the rest of this
Charter shall remain valid and in full force and effect.

 

 

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